• Key Dates
• Course Enrollment
• Course Listing and Schedule
• Grades and Grading
• Exams

Course Enrollment

Online Enrollment

During the online enrollment period students logon to the SMART online enrollment system, and may request up to five credits (including cross-registered and reading and research courses) that they wish to take. They may change their selections at any time during the online enrollment period. Please refer to the course enrollment information for students for further details.

Bidding Process

Students who have selected an oversubscribed class during online enrollment will be informed by the Office of the Registrar via email that they have the option to bid on the course. Students are given an endowment of points per academic year to use during the bidding process. The endowment is determined by a student’s expected year of graduation and program.  Please refer to point allocation information for further details.

Online Add/Drop

After the bidding period a two-day online add/drop period on SMART opens for non-oversubscribed courses only, allowing students to revise their schedules. Online add/drop is first come, first serve. Students are advised to check the course capacities for these classes often to determine space availability.

Paper Add/Drop

Students who wish to add or drop courses after the online add/drop period need to complete and submit a paper petition form. The paper petition requires the signatures of the student, instructor(s) and program director. Students are admitted at the instructor’s discretion during the paper add/drop process.

Cross Registrants

Non-HKS students must fill out a hard copy “cross registration petition”, signed by the faculty member to register in an HKS course. Cross registration petitions should not be signed until after the online Add/Drop period is over, and not until after the HKS course roster has been reviewed. Signing cross registration petitions before knowing if all HKS students who want to take the course have a place leads to more signed petitions than there are seats in the class.

Jointly Listed Courses

A jointly listed course is one that carries both an HKS course number and a course number in one or more of the other Harvard schools. The HKS Office of the Registrar will contact the faculty regarding how many places to allocate for HKS students and for students registered under the non-HKS number.

January Classes

Enrollment in January classes takes place in November and the process is the same as in the fall and spring terms. More information about the specific courses and enrollment dates are made available during the fall term.

Class Lists for HKS Courses

Class lists (Rosters) are generated by the Office of the Registrar and may be accessed by faculty and their staff assistants via the intranet. The list will include cross registrants, but it will not include students registered under the other school’s number in the case of jointly listed courses. During online enrollment, bidding, and online add/drop course rosters are constantly changing as students are adjusting their schedules. Faculty can get the best idea of where their roster stands after the close of the online add/drop period.

Class Lists for Jointly Listed Courses.

If a course is jointly listed with another school, the instructor will receive a separate list of the students registered under the other school's number from that school's registrar. For instance, PAL-115 is jointly listed as Govt. 1540. The faculty member receives one class list from the HKS Office of the Registrar for all students (including cross registrants) enrolled under PAL-115, and a second class list from the FAS Registrar for all students (including a different set of cross registrants) enrolled under Gov. 1540. Hence the faculty do not receive one fully integrated list of all students registered in the course under all numbers. See the grades and grading information for details on submitting the grade list and changing a grade.

Auditors

With the exception of National Security Fellows and Lee Kuan Yew Fellows, whether or not to accept auditors in a course is entirely up to the instructor. Note, however, that if there are more students who wish to take the course than there are available slots, auditors will be the first to be eliminated. Auditors do not formally enroll in classes; the Office of the Registrar keeps no records of any kind of auditing or auditors. Hence their names do not appear on class rosters or grade sheets. Nor is the auditing of a course recorded on the student's transcript. It is perfectly permissible for the instructor to require auditors to participate fully in course activities, including completing all assignments.

National Security Fellows

For course enrollment purposes National Security Fellows are given the same access to classes as degree program students. National Security Fellows are senior officers in the US armed services who have had roughly 20 years of experience, and who come to HKS for a year of advanced study. Typically the group numbers 20 or more. National Security Fellows will not, however, appear on the class list. For additional information, call the Assistant Director of the program at 6-4980.)

Lee Kuan Yew Fellows

For course enrollment purposes Lee Kuan Yew Fellows are also given the same access to classes as degree program students. Named for the former Prime Minister of Singapore, Lee Kuan Yew, these midcareer officials from various Asian countries attend HKS classes during the fall semester. The LKY Fellows are candidates for the degree of Master in Public Management (MPM) at the National University of Singapore's Lee Kuan Yew School of Public Policy. The HKS component is part of that school's MPM curriculum. At HKS, the LKY Fellows Program is part of the school's Singapore Program. LKY Fellows are included on the Class Roster. For further information on the LKY Fellows Program, call the Program Director (5-1233). For additional information on the Singapore Program, call the Program Coordinator (6-2280).