Weekly deadline to enter hours in PeopleSoft is Friday, 5:00pm. Notification for special deadlines is by e-mail.

Any paid time off or flexible work schedule should be arranged in advance with assigned faculty and then recorded in PeopleSoft.

When entering your time in PeopleSoft, break out a line for each Time Type:

• BER: Bereavement (up to 3 days for death of immediate family member)
• CMPE: Comp Time Earned (applicable only to hours worked under 40 in one week; a maximum balance of 40 hours may be accrued at any time; recommended only if the comp time can be taken within 30 days)
• CMPT: Comp Time Taken (deducted against Comp Time Earned)
• EXC: Excused paid absence (for HKS closure due to weather or emergencies)
• FXOFF: Flexible day off (unpaid; enter "1" in the hours field)
• HOL: Holiday (also used when banked holiday is taken, see below)
• HWK: Holiday worked (When a supervisor requires you to work during a holiday; paid at time+half rate; must be charged to faculty or other accounts)
• JUR: Jury duty
• LSV: Longer Service Vacation used (see balance in PTO system)
• OTP: Overtime at Premium Rate (hours worked over 40 in a week; must be preapproved by Kim Harris or appropriate budget manager; paid at time+half rate; copy Jessica on the preapproval e-mail)
• OTS: Overtime at Straight Rate (hours worked under 40 in a week; must be preapproved by Kim Harris or appropriate budget manager; copy Beth on the preapproval e-mail)
• PER: Personal time used (see balance in PTO system)
• PPL: Parental leave, used by father or adopting mother; requires FMLA application via HR.
• REG: Regular hours worked
• SCK: Sick time used (see balance in PTO system)
• TOE: Time at own expense (unpaid)
• VAC: Vacation used (see balance in PTO system)

Staff working a flexible or part-time schedule may bank a holiday if it falls on a regularly scheduled work day; banked holidays are prorated, are lost if not used by the end of the fiscal year, and are tracked manually by Beth.