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CAs and TFs assist faculty teaching courses at HKS.
Duties vary depending on faculty need and CA skill level, but may include:
CAs and faculty should maintain open communication so duties are clear. Hourly commitment also varies, but tends to average 8-10 per week.
TF duties are the same as CAs, plus they are responsible for teaching course review sessions. HKS reviews generally meet on Fridays for 1.5 hours. A limited number of HKS courses have multiple reviews.
Working as a CA or TF at HKS is a great way to help your fellow students, form a close working relationship with an HKS faculty member, and get involved in the school community. It’s also a great way to further your own learning - there’s no better way to learn something than by teaching it to others. On top of that, you get paid.
Note: we can only accept applications from people who will be enrolled fulltime at Harvard (includes all Harvard Schools) during the semester they work.
Along with the steps above, you may want to speak directly to faculty members you'd like to work with. However, doing so is not required and does not replace submitting an application.
All HKS CAs and TFs are required to attend training. Trainings are held during the first week or two each semester. Dates, times, and locations are included in CA & TF job offers. Topics covered include payroll, course pages, and teacher training. TFs are required to attend an additional small group teacher training workshop.
The majority of CA/TFs don’t need to submit payroll forms. If HR does need forms, they will contact you directly. Please fill out all forms and submit them as soon as possible. Paychecks can't be issues without them.
HKS allocates CAs and TFs based on student enrollment. Job assignments are made based on previous year's enrollment. Positions may be eliminated if enrollment drops below expectations. HKS makes all effort to find replacement positions if possible.
CAs and TFs are not to begin work before the semester starts (Course Shopping Days). However, CAs and TFs should contact their faculty member as soon as job offers are made to begin coordinating. CAs and TFs are not to work after their faculty member submits final grades. If faculty would like CAs and/or TFs to work before or after the semester, they must arrange payment on their own.
CAs are paid an hourly rate and TFs are paid a flat per-course rate. Amounts are determined during the previous academic year and are included in all job offer letters. Pay is based on job title and not degree status. CAs coordinating three or more other CAs may become Head CAs and recieve an additional $1 per hour.
CAs may not work more than 40 hours per week. International students may not work more than 20. Totals take into account all jobs worked at Harvard. Most CAs average only 8-10 hours per week. Students near their limit should talk to their faculty member, program director, or the CA/TF coordinator. In the rare instance that a non-student is hired as a CA, they must not exceed 40 hours per week and 17.25 hours per week after their first 90 days of employment.
Direct all tax questions to the Harvard Tax Office at 617-496-6800. International students should check with the Harvard International Office to see if their home country has a tax treaty with the United States.
Federal Work Study is a financial aid program available to US citizens and permanent residents. Visit the HKS Financial Aid Office’s web site (linked below) to find out more about the Federal Work-Study program, including what Work-Study is and how you can sign up for it.
It is not required that CAs or TFs be on Federal Work Study to get a job. However, preference is given to student with Work Study funding if two equally qualified students are interested in a job.
CAs and TFs are required to inform the CA/TF Coordinator if they have other jobs within the University. In most cases this isn't an issue. However, there are university wide limits to the combinations of jobs that are acceptable and the total number of hours an individual works.
International students may serve as CAs or TFs provided they have the proper visa status and a US Social Security number. The Harvard International Office handles all such matters. It is the student's responsibility to work with that office to ensure that required paper work is in order. Contact information is at the bottom of this page.
Job offers are made after semester schedules are available. CAs and TFs are required to identify conflicts before accepting offers. In the unlikely event a course time is changed after a position is accepted, CAs and TFs are release from their commitment and HKS will try to find a replacement job.
Students may not work as a CA or TF for a course in which they are enrolled for credit.
HKS CA and TF jobs are open to all Harvard students
CAs and TFs must be fulltime enrolled students at Harvard University during the semester they work. This policy is in place for two reasons: first, to support HKS students with financial assistance and work experience; and second, because fringe rates HKS is required to pay on non-students in student positions limit our ability to hire CAs and TFs for additional courses. Exceptions to this rule are rarely made.
Faculty interested in hiring CAs and TFs should:
The following tip sheet and appendices from SLATE describe ways in which faculty can effectively use CAs and TFs to support student learning in their courses. Hopefully these tips are helpful in and of themselves, and also spur further thinking on how to use CAs and TFs productively.
Faculty are responsible for:
Faculty are also responsible for ensuring CAs and TFs understand the following HKS and Harvard Policies (linked in the section above):
Courses run best when faculty members, CAs and TFs, and Faculty Assistants meet regularly to discuss workload, due dates, coordination, who is doing what, etc. Particularly, course material production should be handled by Faculty Assistants only because CAs and TFs can't work before the first class (when most materials are produced) and Faculty Assistants are more familiar with the production process.
HKS allocates CAs and TFs based on course enrollment. Initial assignments are based on previous year’s enrollment. Assignments are sometimes made on a standby basis when enrollment is uncertain or a course is new. Allocations may be recinded if enrollment drops below required numbers.
|First CA (Standared) or TF (Quant)||30||20|
The two ratios are not a reflection of the level, value, or seriousness of courses, but the general difference in workload for students in them. Quantitative courses generally require more problem sets, and students generally need more tutoring.
Courses with CAs on Federal Work Study are not assigned additional CAs because allocations are based on enrollments and not dollars per course.
A course must satisfy one of the following:
HKS assigns CAs and TFs to jointly listed courses using the following guidlines:
Below are some links to useful information about student teaching at HKS
CAs are generally second-year MPP, MPAID, or Two-Year MPA students. Normally, they have taken the course for which they are a CA the previous year and have done well in it. Occasionally, they may not have taken the course, but have background in the subject area that enables them to provide assistance. Teaching Fellows are either doctoral candidates at Harvard, or second year students who have substantial strength in the subject and often considerable teaching experience. Occasionally, TFs may be from another university in the area.
In addition to performing a variety of administrative tasks to help the professor run the course, CAs generally hold office hours, i.e., meet with students individually and in small groups to help them understand course material and work through assignments. TFs are responsible for conducting review sessiosn for the entire class, but may also meet with students in office hours as CAs do. Only the professors themselves assign grades, but CAs and TFs may be permitted to assist them by marking problem set and exam answers (where the faculty member provides an answer sheet), or by commenting on written assignments.
The level and kind of CA or TF support can vary greatly from course to course. What CAs and TFs actually do depends largely on how the professor organizes the course and on how he or she prefers to teach. Very large courses with four or more CAs may be organized in a different way than a smaller course with only one CA or TF.
It’s a good idea to get acquainted early with your CAs and TFs — before problems arise — especially in the quantitative courses. While you may have learned well without help in earlier settings, e.g., as an undergraduate, you may find that you need some assistance working through problem sets and other assignments here. Take that in stride, and seek help: it’s intended to be part of the instruction.
It’s useful to schedule individual time with CAs and TFs apart from office hours if you can, but don’t be put off if they don’t always have time for you; be patient. Schedule as far ahead as possible; don’t wait until the assignment is due.
CAs and TFs represent a range of experience and expertise. CAs in particular are usually only one year ahead of the students in the class. While they have taken the course or learned the subject elsewhere, they are not necessarily "whizzes." They are eager to help you, but they are also fallible. Be understanding, and recognize both the extent and the limitations of the assistance they can provide.
CAs and TFs are students, too, with their own academic workloads. While they are happy to help you during office hours and appointments, there are times when approaching them is off limits. When you see CAs and TFs doing their own work in the library or computer lab, let them be. If a CA or TF asks not be called at home after a specific time, or not to be called at all, you need to respect that request.
Students and faculty at HKS rely heavily on CAs and TFs. In recognition of this, the Dean’s Award for Excellence in Student Teaching is presented each year to outstanding CAs and TFs. Winners are picked and nominated by the student body.
|Recipients of the Dean's Award for Excellence in Student Teaching|
|1996||Mehir Desai, TF||2005||Pelin Berkmen, TF|
|Matthew Eichner, TF||Jonathan Borck, TF|
|Martha Bakken, CA||Gee Kim, TF|
|Victoria Sweeney, CA||Ruben Kliksberg, TF|
|Catherine Paynton, CA||Jesselle Loss, CA|
|1997||Colin Boyle, CA||David Lynch, TF|
|Shashi Verma, TF||Demian Sanchez, CA|
|Shelley Fuld, TF||2006||Brian Robert Iammartino, TF|
|1998||Leandro Arozamena, TF||Yun Jung Kim, TF|
|Paul Barbir, CA||Kristi Olson, TF|
|Saru Jayaraman, CA||Carla Smith, CA|
|John Mikhail, TF||Alfie Ulloa Urrutia, TF|
|Robert Streiffer, TF||Gernot Wagner, TF|
|1999||Carrie Conaway, TF||2007||Sameer Doshi, TF|
|Lisa Nelson, CA||Sudakar Raju, TF|
|Meridith Tirpak, CA||Melanie Hollands, CA|
|Karl Rethermeyer, TF||Margot Crandall Hollick, TF|
|Audrey Watson, TF||Shunsuke Mabuchi, TF|
|2000||Waleed Al-Mokarrab, TF||2008||Yue Man Lee, TF|
|Heather Harker, TF||Gary Reinbold, TF|
|Matissa Hollister, TF||Gerd Schwarz, TF|
|Kessely Hong, TF||Ngoc Ahn Tran, TF|
|Marcel J. Lettre, II, CA||Jessica Reitz, CA|
|Dean R. Pettit, TF||2009||Syon Bhanot, TF|
|2001||Carrie L. Conaway, TF||Joshua Bookin, CA|
|Ethan D. Kaplan, TF||Kate Dillon, TF|
|Pierre T. LeBlanc, TF||Aakanksha Pande, TF|
|Paul Porteous, CA||Gary Reinbold, TF|
|Alesia Rodriguez, CA||2010||Wayne Huang, TF|
|Lori D. Snyder, TF||Meredith Mira, CA|
|2002||Christopher Blattman, TF||Goncalo Ribeiro, TF|
|Esteban Clavell, TF||Pierre Thielboerger, TF|
|Bertha Angulo Curiel, CA||2011||Nadir Ahmad, TF|
|Shanna Rose, TF||Laure de Vulpillieres, TF|
|Valentina Sequi, TF||Ellen Whitesides, TF|
|2003||Catherine Barber, TF||Syon Bhanot, TF|
|Marie-Louise Kirk, TF||Ariel Stern, TF|
|Khoung Vu, TF||Jennifer Yen, TF|
|Talha Syed, TF|
|Aswin Techajareonvikul, TF|
|2004||Pelin Berkman, TF|
|Naomi Calvo, TF|
|Evren Pacaliogul TF|
|Ben Sommers, TF|
|Narsimhan Swaminathan, TF|
Teaching Support Coordinator, Office of Academic Administration
Office: Littauer 347
HKS Human Resources
Office: 124 Mt. Auburn St., Suite 240
HKS Office of Financial Services
Office: 124 Mt. Auburn St., Suite 140
HKS Registrar’s Office
Office: 124 Mt. Auburn St., Suite 165
Financial Aid/Work Study
Financial Aid Officer, Work-Study Coordinator
Office: 124 Mt. Auburn St., Suite 165, 110
The Harvard International Office
Office: Holyoke Center, Room 864
StudioHKS (Media Services)
Office: Littauer 250