Ph.D. TRAINING     Forms | Procedures for Doctoral Fellows

:: Acknowledging support
:: Research funds
:: Inequality stipend

 

ACKNOWLEDGING SUPPORT

NSF-funded Doctoral Fellows must acknowledge NSF-IGERT support in resulting publications, as indicated in section I below. All International students and most Inequality fellows selected in the 2008 cohort or later are funded instead from University sources, and are encouraged to use the suggested wording from sections II or III.

(I) For NSF-funded Doctoral Fellows
(US citizens and permanent residents only)

Acknowledgements:"This research has been supported by the NSF-IGERT program, "Multidisciplinary Program in Inequality & Social Policy" at Harvard University (Grant No. 0333403)."

(Note: Doctoral Fellows selected prior to 2003 should use Grant No. 9870661).

Suggested C.V. listing: NSF-IGERT Doctoral Fellow, Multidisciplinary Program in Inequality & Social Policy, Harvard University.

 

(II) For University-funded Doctoral Fellows
(International students and US Doctoral Fellows whose Inequality funding does not come from NSF)

Acknowledgements:"This research has been supported by a Harvard University grant from the Multidisciplinary Program in Inequality & Social Policy."

Suggested C.V. listing: Doctoral Fellow, Multidisciplinary Program in Inequality & Social Policy, Harvard University.

 

(III) For Inequality & Criminal Justice Doctoral Fellows
Note: Inequality & Criminal Justice Fellows may in some instances receive funding from both the Program on Criminal Justice and NSF-IGERT. In these cases, Inequality & Criminal Justice Doctoral Fellows should modify wording accordingly to acknowledge both sources of financial support.

Acknowledgements:"This research has been supported by the Program in Criminal Justice Policy and Management at the Harvard Kennedy School in conjunction with the Multidisciplinary Program in Inequality & Social Policy."

Suggested C.V. listing: Inequality & Criminal Justice Doctoral Fellow, Multidisciplinary Program in Inequality & Social Policy, Harvard University.

 

RESEARCH FUND GUIDELINES AND REIMBURSEMENT

:: Research fund guidelines (pdf)
Guidelines for Inequality Fellows seeking to draw from their individual research fund. Each expenditure requires pre-approval with a short research proposal and anticipated budget to be emailed to Pamela Metz, as described in the research fund guidelines.

(Update!) Harvard travel policy for students: Effective July 2010, Inequality research funds used for student travel must be disbursed as a travel scholarship, which will generally constitute taxable income for the student and must be reported as such. (Strictly speaking, most student travel for research purposes is not considered University business, which makes a travel scholarship, rather than a reimbursement per se, the appropriate form of payment).

(Note!) International travel: Students using NSF-IGERT funds for student travel must fly on U.S.-operated carriers. In addition to these NSF-specific requirements, all students receiving Inequality research funds for international travel must sign and submit to Pamela Metz the Assumption of Risk and General Release form listed below:

:: Assumption of Risk and General Release Form (graduate research)

 

:: Harvard HCOM non-employee reimubursement form (pdf)
Fellows seeking reimbursement for pre-approved research expenditures should fill in the highlighted areas, print and sign the form, and submit with original receipts (no photocopies) to a program administrator for payment.

Forms must be submitted within 30 days of purchase, and all small receipts must be taped neatly to one or more sheets of paper.

(Note!) What constitutes a valid receipt: Supporting documentation for on-line purchases must be a receipt and NOT an order confirmation or reservation. Typically, an order confirmation email is generated at the time the order is placed, while the receipt is generated at the time the order ships. It is the latter email that will be required for reimbursement purposes. It should include the vendor name, the date of purchase, itemization, amount paid, and proof of purchase(e.g., last 4 digits of credit card charged). Often the packing slip serves as the official receipt in lieu of an email. If the receipt meeting these requirements is not available, a copy of the credit card statement showing the charge should be submitted along with the order confirmation page.

 

INEQUALITY STIPEND

:: Prospectus documentation form (pdf)
Inequality Fellows must have an approved dissertation prospectus in order to collect the Inequality dissertation stipend. Students who do not yet have an approved prospectus but expect to do so before the start of the fellowship period should use this form to document these plans.