Quotas for Network Space
General Quota Information | Network Quota Information | Lotus Notes Email Quota Information
General Information
Welcome to the quota page. This page will provide detailed information about the quota policy of 1GB for your mail an 250 MBs for personal M: drive space.
All HKS Faculty and Staff personal accounts have a quota on the M: drive and a quota for email. If you have used the allocated space and feel a larger quota is needed for your work, please use the Quota Extension Request Form to explain how much space is needed and what it will be used for. Your request will be reviewed by Michael Garofano, the Director of IT Services along with the Executive Dean. Why do we have quotas?
Over the course of the last several years, network growth including data storage has grown exponentially at HKS. Until recently, the solution has been to add more servers and disk space to accommodate the need for more storage space. However, with tightening budgets and the inability to expand current IT space, it was necessary to look at implementing disk quotas for faculty and staff in HKS (students already had quotas).
Network Quota Information
The Kennedy School has decided that Faculty and Staff need to have quotas for both the space they use on their M: drive, which is personal space on the network, as well as the space they use for their mail file.
Check the size of your Network folder
The size of your M drive can be checked by opening up your Windows Explorer (not Internet Explorer), and clicking on your M drive. You should see all of your file folders in the right hand window. Click in the window and go to Edit/Select All. Your file folders on the M drive should become highlighted. Right click any of the highlighted folders and go to properties. Your M drive space will show up in the dialog box that appears.
Be careful not to select only the M drive in the right pane (in which case, none of your folders on the M drive will become highlighted) and view the properties. This will give you the total space left on the M drive for the whole school.
E-mail Quota Information
Many people keep all their mail for their records. Unfortunately, the size of many mail files, as noted, has become too large. The information below will help you choose a course of action to get your mail file under quota. There is also important information about archived mail on a disk.
Auto Archiving your E-mail
Use Outlook archiving to make copies of E-mails on your local hard drive.
