Cite Work and Create Bibliographies

Whether you need to create footnotes, endnotes, in-text citations, or bibliographies, Zotero will do much of the hard work for you, leaving you free to focus on your writing. Zotero integrates with Microsoft Word and LibreOffice.

Appearance in Word

Zotero appears as a new add-ins toolbar on Windows.

On a Mac, Zotero will appear in the Menu Bar as a manuscript icon to the left of Help as shown below and/or as a toolbar in Word.

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Insert Citation

Place your cursor where you'd like to add a citation and click Insert Citation or Add Citation .

Choose Citation Style

The first time you insert a citation in a document you will be required to choose a citation style. The Harvard Kennedy School does not enforce a specific citation style so you should check with your professors about their preference.

For this example select Chicago (note). You can always change it later by clicking on Set Document Preferences. Zotero will insert a footnote with a formatted citation into your document.

If you do not see the style you want listed, you will need to click on Cancel and go into Zotero's Preferences. Under Cite select Styles. Click on Get additional Styles...

Find the style you want and click on the title. Click on Install.

Now when you go back into Word to install the first citation you will see this style listed.

Add Page Numbers and More

Page numbers and other information about the item can be added to a citation when you first insert it into your paper. In the Classic Add Citation dialog box use the Page drop-down menu to add page, figure, paragraph numbers and more. To add text to the begining or end of your citation use the Prefix and Suffix boxes. If you want to cite multiple sources together click on the Multiple Sources button to select multiple items together.

To add page numbers or other information to your citation after it's been inserted, place your cursor within the citation and then click the Zotero Edit Citation button.

Editing a citation

Edit Citations

If you notice that a citation includes incorrect or misspelled information, you need to correct it in Zotero.* After you have gone into Zotero and updated the citation, use the Zotero Refesh button in Word to update your document. On a Mac Refresh will be located under the manuscript icon in the Menu Bar.

clicking the Zotero refresh button

Create a Bibliography from Citations

When you are done adding citations, click Insert Bibliography or Add Bibliography. Zotero will insert a fully-formatted and alphabetized Bibliography.

Create an Annotated Bibliography

You can use Zotero to create an Annotated APA or Chicago Bibliography.

Step 1: Before you can create an annotated bibliography, you need to download a new style from the Zotero Style Repository.

APA: Download the style "American Psychological Association 6th edition (annotated bibliography with abstract)."

Chicago: Download the style "Chicago Manual of Style 16th edition (note, annotated bibliography)."

Step 2: Open your Zotero library and select the item that you want to annotate. In the "Info" tab on the right-hand pane, write the annotation in the "Extra" field. Repeat this step for each item that you want to include in the annotated bibliography.

 


Step 3: Open your word processing document and follow the standard process for inserting a citation into your document (see the directions above). When prompted to choose your citation style, select the Annotated Chicago or APA style that you downloaded.

Create a Standalone Bibliography

If you'd like to create a standalone bibliography, you can use Zotero's Quick Copy feature. First, you'll want to set a default style used for copying and pasting citations. In Zotero's Preferences, in the Export tab, choose a Default Output Format.

Choosing a default output format

Now, you can select the items you'd like to add to your bibliography, and press Ctrl+Alt+A or hold down shift and drag the items into your document.

Creating a bibliography

Copy Citations into an Email or Google Doc

If you'd like to copy formatted citations, you can use Zotero's Quick Copy feature. First, you'll want to set a default style used for copying and pasting citations. In Zotero's Preferences, in the Export tab, choose a Default Output Format.

Choosing a default output format]]

Now, you can select the items you'd like to cite, and press Ctrl+Alt+C or drag the items into your document.

Copying citations to a Google Doc

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