Research Administration Office (RAO) Proposal Submission Guidelines
response to the move toward electronic submission of all federal
proposals, OSP is implementing new deadlines for internal processing
of all sponsored proposals. These new deadlines were developed to
ensure successful submission of proposals, which are taking longer
to review and submit due to the complexities of the federal electronic
system, Grants.Gov. Although the new OSP deadline requirement is
driven by a change in federal proposal submissions, non-federal
submissions will be affected as well. Effective January 1, 2007,
for submissions to a federal sponsor, OSP must receive the
complete and final proposal, including the complete and signed Dean's
Approval Form, at least 5 full working days in advance of the
sponsor's due date. For all submissions to a non-federal
sponsor, the same material must be submitted to OSP at least 3
full working days in advance of the sponsor's due date.
order to ensure adequate time for approval of proposals by the KSG
Office of Financial Services and the Academic Dean, proposals are
due at RAO 3 full working days before the OSP deadline.
note the following new submission guidelines, effective January
for all submissions to a federal sponsor, the complete
and final proposal, accompanied by the appropriate Dean's Approval
Form and any other required attachments, must be submitted to
RAO at least eight (8) full working days in advance of
the sponsor's due date; and
for all submissions to a non-federal sponsor, the same
materials must be submitted to RAO no later than six (6) full
working days in advance of the sponsor's due date.
deadlines assume that RAO has been working with the PI and/or staff
on the proposal in advance. This includes review of the budget;
obtaining approval, if necessary, from the Faculty Committee on
Projects and Proposals (FCOPP); overhead shortfall waiver requests;
and use of human subjects approval. RAO will also work with OSP
to begin the University-level review as early as possible, prior
to OSP receiving the final proposal.
order for RAO to review proposals in the most efficient manner,
please follow these guidelines:
the RAO as soon as you are aware that you will be submitting a
RAO a link to the URL for the relevant program/program solicitation
to which you will be applying, if applicable.
proposal materials to RAO prior to delivery of hard copies, including
the full narrative and detailed Excel budget (the detailed budget
can be for internal use only, if necessary), and budget justification.
all non-federal proposals where the sponsor does not indicate
a firm, fixed deadline, the RAO will consult with the PI and staff
and will together determine the most realistic "effective" deadline.
Once agreed, that date will then become the firm deadline for
all intents and purposes, and the review and approval calendar
will work backwards from that date according to the schedule above.
We can no longer accept "ASAP" as a valid response to the question
on the Dean's Approval form that asks for the date the proposal
is due to the sponsor. This procedure will also apply in cases
where the PI has already submitted a preliminary or draft proposal
to the sponsor.
download the Proposal Submission Guidelines, please click on the