There are three CPL Supported Student Events initiatives, each with their own criteria and application process that must be adhered to for an event proposal to be considered.

Students must submit an application for review and approval by the CPL Student Awards Committee, which is comprised of CPL staff. Submitting an application or discussing an idea with CPL staff or faculty does not guarantee selection.

Please direct any questions regarding CPL Supported Student Events to cpl_studentawards@hks.harvard.edu. 

Each academic year, CPL provides funding support opportunities for HKS students engaging in the practice of leadership and hands on experiential learning through student-led conferences within the Harvard campus. All conferences must be approved by DPSA before an application for CPL funding is submitted. Students must submit a conference proposal and budget with their application. This application is for funding support only, no logistical support will be provided for student conferences.

  • Conference requirements:
    • Be DPSA approved
    • Be student-led within the Harvard campus
    • Be open to the entire HKS community
    • Allow Q&A with the audience
    • Occur through an HKS generated Zoom link (if remote)
    • Occur at least partially on the HKS campus (if in-person)
    • Be generated by students currently affiliated with HKS
  • Applications will not be considered if they are:
    • Events in conjunction with organizations outside of the Harvard community (no co-branded or co-led events)
    • Student led treks or trips
    • Journal submissions
    • Led by non-HKS student facilitators
    • “Invite only” or events intended solely for specific organizations or groups
    • Requesting support for individual conference attendance (such as registration fees or travel to attend a conference).

Application Link: CPL Student-Led Conference Funding Application

Application Process and Deadlines: Applications are accepted and reviewed by the CPL Student Awards Committee on a rolling basis throughout the academic year. This year (AY23-24), applications will be accepted on a rolling basis until March 31, 2024, or until the depletion of funding resources, whichever occurs first. Application review typically takes 10 business days. After Spring 2024, this application process will move from rolling basis to the same format as the student-generated events with the same submission deadlines.

  • If awarded, the student conference should list CPL as a supporter/sponsor/co-sponsor on conference materials and the CPL logo should be included when possible. Please refrain from referring to CPL as a conference partner.

The goal of this program is to enable students to convene groups, spark conversations, and/or hear from speakers they would not be able to otherwise. Through this initiative, students may apply for CPL sponsorship of events – such as bringing a speaker to campus – that serve as a complement to curricular offerings at HKS. It is designed so that the ideas are generated initially with students, then CPL provides the staff, logistical, and financial support to turn the concept into reality.

Each semester, CPL will sponsor a select number of these mid-sized student-generated events. Successful event proposals demonstrate impact on the HKS community and alignment with CPL’s mission. Students will play an integral role in the planning and execution of the event, working closely with the CPL Engagement Team to bring their proposed offering to the full HKS community.

If the proposed event is selected, the support it will receive from CPL (at the discretion of the Engagement Team) can include:

  • Logistical support from CPL Engagement Team including
    • Staffing: The Engagement Team provides staffing support and logistical coordination for the event.
    • Invitations and RSVPs: The Engagement Team creates and manages.
    • Promotion and Materials: The Engagement Team will lead the creation of promotional materials. The creation of signage, agendas, or additional materials will be determined on a case-by-case basis.
    • Space booking: The Engagement Team will identify and book a space on HKS campus for the event.
    • Catering: The Engagement Team will place a reasonable order of refreshments for the event.
    • Invitations to any guest speakers: The Engagement Team will coordinate, send, and manage any invitations to guest speakers.
  • Funding: CPL funds the event. This funding does not go directly to the student. However, it goes to defray the cost of the event, including bringing a guest speaker to campus and ordering catering. 
    • Funding decisions rest with CPL staff alone. Students cannot offer payment to guest speakers, extend invitations or make purchases on behalf of CPL.
    • Branding: The CPL logo must be used in all branding of the event. Any other logos in conjunction with the event must be approved by CPL in advance.

Student Role: Students who proposed the event are expected to play an active role planning and participating in the event. Duties can include:

  • Playing a leadership role in the event, subject to CPL approval
  • Taking photos or coordinating with other students to take photos of the event.
  • Promotion of the event through student channels.
  • Partner with the CPL Engagement Team in identifying guest speakers and developing the run of show.
  • In consultation with the Assistant Director of Communications, write about the event for the CPL website.

Criteria:

  • Applicants must be current HKS students.
  • Proposal must be for a one-time event that aligns with CPL’s mission.
  • Event must aim to attract an audience of more than 20 people.
  • Event must take place on HKS campus and be open to the HKS community. No student-led treks or trips.
  • Event must be held during the current academic year.
  • Event cannot be held in conjunction with organizations outside of the HKS community, cannot be led by non-HKS facilitators, and cannot be “invite only” intended solely for specific organizations or groups.
  • Event budget cannot exceed $2,500
  • Applicants must submit the required application and documentation including a proposed budget.

 

Application Link: CPL Student-Generated Events Application

Application Process and Deadlines: Applications are accepted and reviewed by the CPL Student Awards Committee at three selected times throughout the academic year in September, November, and February. Exact submission dates for AY24-25 to be announced soon. The Student Awards Committee will review the submitted applications in the week following each submission deadline. Applicants will be notified via email if their application has been selected or not. If approved, the applicant will be required to meet with the Engagement Team to discuss the event further.

For Spring 2024: For the Spring 2024 semester, the deadline for student-generated event applications is Monday, February 5, 2024. The Student Awards Committee will meet to review all submitted applications during the weeks of February 5 and 12. Applicants will be notified via email if their application has been selected or not.

CPL seeks to encourage and enable debate and dialogue among students providing targeted support for small student-led gatherings for current CPL fellows. Examples of these small-scale events include student roundtables or even a coffee-hour discussion session. Each semester, CPL will approve a select number of these student-generated, student-led events.

If the proposed event is selected, it can be eligible to receive the following logistical support from CPL on a case-by-case basis:

  • Room booking and catering: The Engagement Team will determine any limited staff support for assisting students with booking rooms and providing limited refreshment for the event (i.e. coffee/tea/water)
  • Promotion: The Engagement Team will evaluate if it is appropriate to include the event in CPL newsletters or messages to CPL Fellows. However, students bear primary responsibility for publicizing the event.
  • Branding: The CPL logo may not be used for these events.
  • Student Role: Students are responsible for the event itself. This includes the agenda, moderation of the event, technology needs, room set up, managing invitations and RSVPs, publicizing, etc.

Criteria:

  • Applicants must be current CPL student fellows and the event must be student-led.
  • Event must be a one-time occurrence that aligns with CPL’s mission.
  • Event cannot be for more than 20 people.
  • Event must take place on the HKS campus and be open to the HKS students.
  • Event must be held during the current academic year.
  • Event cannot be held in conjunction with outside organizations, cannot be led by non-HKS facilitators, and must be facilitated by current CPL fellow(s).
  • Event budget cannot exceed $500.
  • Applicants must submit the required application and documentation.

Application Link: CPL Student-Generated Events Application

Application Process and Deadlines: Applications are accepted and reviewed by the CPL Student Awards Committee at three selected times throughout each academic year: September, November, and February. Exact submission dates for AY24-25 to be announced soon. The Student Awards Committee will review the submitted applications in the week following each of the three submission deadlines. Applicants will be notified via email if their application has been selected or not. If approved, the applicant will be required to meet with the Engagement Team to discuss the event further.

For Spring 2024: For the Spring 2024 semester, the deadline for student-generated event applications is Monday, February 5, 2024. The Student Awards Committee will meet to review all submitted applications during the weeks of February 5 and 12. Applicants will be notified via email if their application has been selected or not.