If you are seeking reimbursement for a Harvard-related expense through the Mossavar-Rahmani Center for Business & Government, first please make sure that your expense is pre-authorized from a program director or event organizer. We are not able to provide reimbursement otherwise.
Assuming pre-authorization, please complete steps 1, 2 and 3 below. If you have not been reimbursed by Harvard within the past eight months, you must also complete step 4:
(1) Non-employee Reimbursement form: Complete as many of the fields as you can.
(2) Missing Receipt Affadavit: We require this form in case the receipt(s) you submit do not contain all required information. Complete the following field:
- Signature of Payee/Card holder
You do not need to fill out the other sections of the above two forms (although you are welcome to do so if you prefer) - our staff will fill in the missing information based on the receipts you provide.
(3) Make sure to submit all receipts. These should be original receipts and include the form of payment (eg, credit card, cash, check).
(4) If you have not been reimbursed by Harvard within the past 8 months: You need to register in Harvard's "vendor" database. To get started, please email your full name to Annmarie_Basler@hks.harvard.edu. Shortly thereafter, you will receive an email from vendorsetup_ufs@harvard.edu with the subject line Supplier Invitation from Harvard University. The email will give you directions for how to complete your registration.
Please submit all receipts, signed forms and other information via email to annmarie_basler@hks.harvard.edu or via post to:
Annmarie Basler
M-RCBG Financial Manager
Harvard Kennedy School
79 JFK St, Box 82
Cambridge, MA 02138
PLEASE NOTE: Getting you set up in Harvard’s payment system and then processing your reimbursement takes 2-4 weeks once we have all of the required information. We appreciate your patience and understanding.
Thank you!