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The Faculty Research Connection (FRC) is a continually updated resource for Harvard Kennedy School faculty publications, including the HKS Faculty Research Working Paper Series. FRC visitors can browse 10 different publication types by Faculty Name, Publication Type, Policy Domain, Geographic Area, or Academic Area.
This user's guide is intended for faculty authors and their assistants who wish to submit new citations and faculty working papers to the FRC, or edit existing ones. Please scan the topics on the right for instructions on the publication submission, editing, and approval process.
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Who can submit publication citations and content to the Faculty Research Connection (FRC)?
HKS faculty or authorized assistants may submit citations and content authored by current HKS faculty to the FRC.
What kinds of publications can I submit to the FRC?
The FRC currently includes works in 10 categories:
• HKS Faculty Research Working Papers
• Academic Journal Articles
• Book Chapters
• Edited Volumes
• Magazine/Newspaper articles
• Public Testimony
• Research Papers/Reports
How do I submit a new publication?
Please note: Due to the substantial time and resources required, the RRO has set a policy to accept and post only citations from CY2001 forward. We are unable to post citations earlier than this date at this time. Faculty may include a complete bibliography of their publications, with live links and content, on their HKS faculty profile page via the personal website option.
1. Click on the blue Submit Publication button on the home page. You will need to enter your HKS user name and password to continue the process.
2. On the New Publications page, select the Publication Type by clicking the corresponding radial button.
3. Then click Next and follow the directions to complete the submission fields on the proceeding pages (see further instructions below.) *Multiple HKS faculty authors may be selected in the submission process; the citation and content will appear on each author’s page respectively.
4. Submitting a text abstract is required for books, edited volumes, scholarly articles and research papers:
On the New Publication submission pages, you will prompted to submit a publication abstract, which can be cut and pasted into the text box provided. Additionally, you may also cut and paste a URL in the "Hyperlink" field to a relevant publication resource, such as a journal DOI link.
How do I submit a pdf for a new citation?
1. When you have completed all of the fields on the current page, the Nextbutton will bring you to a second page where you can attach a pdf. Click Browse to select the paper from your personal computer, then click Upload.
2. If, after you have uploaded the file, you want to remove it again during the submission process, click on the red X under the Remove header.
3. Once you have uploaded the file, the completed citation will display. If it is correct, click Confirm. If any information needs to be corrected, use the Back button to access the previous submission screens and edit the fields or content.
*Please note that clicking Confirm effectively concludes the pdf submission process. You will not be able to edit the citation, remove or replace pdf files after exiting this page. For assistance with any additional edits after completing your submission, contact the RAO Communications Administrator.
How can I confirm I have the appropriate copyright permission for posting a full-text pdf?
For already published works, a submitting author will need to consult the publishing contract signed with the publisher to confirm what rights the author retains. For unpublished working papers, or working papers included in another non-exclusive working paper series, the author may submit the paper to the FRC, and the FRC administrator can help to confirm whether further clarification of the author's rights needs to be obtained before posting the work. For further assistance with copyright questions, contact the RAO Communications Administrator.
How do I use the FRC taxonomy assignment screen?
After you click Confirm to submit a new publication (see Submit a new publication), you will be automatically directed to the taxonomy assignment screen. You may select (1) or (2) Academic Areas per publication. To select (or deselect) multiple terms, hold the Ctrl key down while clicking on your selections.
Selecting an Academic Area term will prompt the corresponding Policy Domains and Issues/Topics in the ensuing drop-down boxes. The suggested number of Policy Domains and Issues/Topics are (2) each per publication. If your publication falls under more than (2) Policy domains and (2) Issues/Topics, we encourage you to select only the best (2) terms in each category.
You may also select as many corresponding Regions and Countries as applicable. To select (or deselect) multiple terms, hold the Ctrl key down while clicking on your selections.
After you have selected the Academic Areas, Policy Domains, Issues/Topics, and any corresponding Regions and Countries, click Next to see a summary of taxonomy terms you have selected.
If the summary of your taxonomy selections is accurate, click Confirm. If you would like to make additional changes, click Back to adjust your selections.
Please note: Once you have clicked Confirm, your submission will no longer be able to be edited. Please contact the RAO Research Administrator to request further changes to your new submission.
Can I retroactively add an abstract, URL or pdf, or assign taxonomy terms to a citation already in the FRC?
For existing FRC citations, abstracts are strongly encouraged. Full text pdfs may also be submitted and will be reviewed for posting. We cannot guarantee posting of every pdf due to potential copyright restrictions.
To submit content to an existing citation:
1. Start at the RRO home page and click on the brown Edit Publication button (HKS log-in required.)
2. Select the faculty name from the drop-down box, and a complete list of his/her citations in the RRO database will appear. To sort the list by Publication Date or Type, click on the red headers.
3. Next, click on the Edit Citation icon to the right of the desired citation.
4. Follow the directions to cut and paste a text abstract and hyperlink, and/or upload a pdf.
5. When the submission is complete, click Save. After you have successfully saved your submission, click Return to Citation List to edit additional citations.
To assign taxonomy terms to an existing citation:
1. Follow steps 1-2 above (Submit content to an existing citation.)
2. Click on the Taxonomy icon to the right of the desired citation.
3. Follow instructions above (Assign taxonomy terms to a new publication) for adding taxonomy terms to the publication.
How do I submit a new paper for the HKS Faculty Research Working Paper Series?
1. Start at the FRC home page and click on the HKS Faculty Research Working Papers link on the red sidebar, which will bring you to the FRWP home page.
2. On the FRWP home page, click on the blue Submit Publication button on the left.
3. The radial button for the HKS Faculty Research Working Paper Series should be pre-selected. If not, please manually select it from the list. Then click Next and proceed with the submission instructions.
Does the RRO accept research papers other than those submitted to the Faculty Research Working Papers series?
Yes. Other working paper, research paper, research report and written presentation citations may be submitted with an abstract under the category Research Papers/Reports.
Is there a log where I can view my previous citation submissions?
Yes. From the FRC home page, click on the brown Edit Publication button. When the faculty selector screen appears, select the name of the faculty author whose publications you wish to review.
How do I make changes to a citation and its content once it is posted?
Clicking on the brown Edit Publication button on the FRC home page will allow you to access a list of faculty publications. From this screen you will be able to make changes to the publication abstract, pdf, or URL via the Edit Citation link. You can also make changes to the taxonomy term assignments via the Taxonomy link. For all other changes (e.g. co-authors, publication dates, etc.) please contact the RAO Communications Administrator.
How do I remove a publication posted on the RRO?
Contact the RAO Communications Administrator to request that a citation and/or its content be removed from the RRO.
Why does my FRC faculty author page only show citations from the past three calendar years?
The default filter for the faculty citation page is set to “Current,” which includes all citations from the current and previous two calendar years. To view older citations, change the filter to “All.” Please note that the faculty publication lists only include citations dating back to CY2001.
What is the approval turnaround time after I submit a new publication citation or working paper?
A newly submitted publication citation will typically be posted to the FRC within one to two business days of submission. The one exception is if the citation has a future publication date, in which case it will be held and posted on the indicated date of publication.
Who is in charge of approving and posting new publication citations?
The RAO Communications Administrator oversees approving and posting new publication citations.
How will I know my submission has been posted?
Once a submitted publication has been approved and posted, an automatic email confirmation is sent to the submitter, including the citation as it appears on the FRC. *Please note that onlythe submitter will receive an automatic confirmation. If a faculty assistant (FA) submits a citation on behalf of a faulty member, the FA will receive the auto-confirmation and must forward it to the faculty member and/or other interested parties.
How do I update the publication list on my main HKS faculty profile page?
The Selected Publication Citationssection of HKS Faculty Profile pages are automatically updated from the FRC database, usually within 24 hours after new citations are posted to the FRC. In order for a new citation to appear on a faculty profile page, it must first be submitted to the FRC via the blue Submit Publication button.
Will any new content such as a pdf or abstract also appear on my HKS faculty profile page?
Only the text citation will appear on your HKS faculty profile page. For additional abstracts and full text pdfs, visitors are directed to a link to the faculty member’s FRC publication page, and/or to a personal faculty website, if available.
What is the Open Access Policy and how does it apply to Harvard Kennedy School faculty authors?
The Faculty of the Harvard Kennedy School of Government is committed to disseminating the fruits of its research and scholarship as widely as possible. In keeping with that commitment, on March 10, 2009, the Faculty adopted the following policy: Each Faculty member grants to the President and Fellows of Harvard College permission to make available his or her scholarly articles and to exercise the copyright in those articles. More specifically, each Faculty member grants to the President and Fellows a nonexclusive, irrevocable, worldwide license to exercise any and all rights under copyright relating to each of his or her scholarly articles, in any medium, and to authorize others to do the same, provided that the articles are not sold for a profit. The policy will apply to all scholarly articles authored or co-authored while the person is a member of the Faculty except for any articles completed before the adoption of this policy and any articles for which the Faculty member entered into an incompatible licensing or assignment agreement before the adoption of this policy. The Dean or the Dean's designate will waive application of the license for a particular article upon express direction by a Faculty member.
The Office of the Dean will be responsible for interpreting this policy, resolving disputes concerning its interpretation and application, and recommending changes to the Faculty from time to time. The policy will be reviewed after three years and a report presented to the Faculty.
---excerpted from the official HKS Open Access Policy text, The Provost's Office of Scholarly Communication
What is the FRC’s role in Open Access as it applies to HKS faculty publications?
HKS faculty may cooperate with Harvard's Open Access policy by submitting a pdf copy of the final unpublished pre-print manuscript of a forthcoming scholarly article to the Faculty Research Connection via the Submit Publication button on the FRC home page.
In instances where a publisher requires an exemption from Harvard's Open Access policy as a prerequisite for accepting a new article for publication, the author may request a waiver. Waivers can be requested in a few simple steps by using the Harvard Office for Scholarly Communication's automatic waiver generator: http://osc.hul.harvard.edu/authors/waiver. Please note: Electronic waivers are linked directly to the requesting author's Harvard PIN, so an assistant or proxy may notrequest a waiver on behalf of a faculty author at this time.
Who can I contact for questions about Open Access at HKS?
For any questions about the HKS Open Access policy, contact Jessica McCann.
My submission isn't working and I can't figure out what I'm supposed to do.
For any technical or process questions or problems regarding the Faculty Research Connection or Faculty Research Working Paper Series, please contact email@example.com.